Recital Important Info!

Pat Barton Dance Presents

Celebrate!

Recital 2017

 This includes all of the important information you will need to know for

recital.  Please take the time to read it carefully, and please ask questions if you are

unsure about anything!

 TIMES (Picture, Rehearsal, Recital)

Dates & times will be listed by your dancer’s class day, time and studio (A,B,C,D).  Please be sure you are looking at the correct classes as we have classes with the same day & time in different studios. There will be routines with the same name performed by different classes in different shows.  You cannot just look for the song or name of the routine, you must make sure that it is for your child’s class.   Please make sure you check picture, rehearsal, and recital times for each one of your child’s recital classes (ballet, jazz, tap, hip hop, acro, pointe, small groups, etc).  If you are unsure or have any questions, please call the studio.

COSTUME FITTING WEEK (at Studio) – will be held Monday, May 8th – Thursday, May 11th.  Please come with your dancer to class and  bring all costumes.  Make sure your dancer is wearing tights, and bring some safety pins and bobby pins. You might find it helpful to bring a copy of this info sheet so that you can take costume & recital notes on it, this way you can have all needed info in one place.  We will show you how the costume is to be worn and answer any questions you may have.  The teachers will also go over all dates & times for that specific class.   This is for all dancers, preschool through 12th grade.  Make up is not required for the fitting.  Please, no friends, this is not an observation week!  No Dads please, the girls will be undressing in the dance rooms.

PICTURE DAYS (at Studio) – Friday, May 19th and Saturday, May 20th.  Your scheduled picture times will be posted on our website.  Be sure to check the day/time for each routine.  On picture days we will have group pictures taken as well as individual pictures.  If you are unable to make the group time, individual pictures can be taken Friday night or throughout the day on Saturday.  If you are not having your picture taken, please let us know so that we are not waiting on you.

Hip hop (1st – 12th grade) will not have group pictures taken.  You may have an individual picture taken if you would like.

Stage make-up (eye shadow, blush, lipstick, and mascara) is to be worn during your pictures, dress rehearsal, and recital.  The teachers will go over make up colors and application during costume fitting week.  How hair is to be worn for pictures, rehearsal, and recital will also be discussed that week.  Preschool and Kindergarten dancers may wear their hair in any style as long as it is up and out of their faces.  Proper shoes and tights must also be worn.  Please make sure you purchase the correct shoes and tights before picture day.  No hair jewelry, and no underwear is to be worn please.  We will use the empty studios for dressing rooms.  Parents must stay in the waiting or dressing rooms while the pictures are being taken in studio A.

Please be at the studio at least 15 minutes before your scheduled picture time.  If you are not here on time, the picture will be taken without you!  We do our best to stay on schedule, but when working with little ones, this can be a challenge!   Please be patient, things happen, but we do not mean to take more of your time than necessary.

Once you are here, please plan to stay until all of your pictures are taken.  If you have a big break, please check with us to see if we are running ahead.

NO PICTURES may be taken in the dressing areas!  It is possible you could accidentally get a picture of someone dressing in the background, this has happened!  You may ONLY take pictures in lobby.

If you would like your dancer to have their picture taken with a friend (buddy pictures), please put $5 in an envelope and write the names of who will be in the picture.  This $5 will be credited when you purchase your pictures.  You do not need to do this for family members.  Please try to have the correct change as we may not be able to make change for you.

Your pictures will be available to view at the dress rehearsals.  You do not need to order them when they are taken, you can see them first and then order what you want!

DRESS REHEARSALS (at SEP High School) –   Thursday, June 8th and Friday, June 9th.   Please check the website to see when your are scheduled for rehearsals.  Remember, if you have more than one recital class you will probably need to attend more than one rehearsal.  Please be dressed and ready to dance at the SEP HS Auditorium at least 15 minutes before your rehearsal time.  This is a dress rehearsal, you will need make up on, hair done, all costumes/accessories, and proper shoes/tights.  For most routines, we will be rehearsing in show order.  Please check the  final show order (will be posted in May) so that you will know which costume to put on first.  You are free to go when your child has rehearsed all of their routines.

We have allowed 2 ½  hours for each show rehearsal on Friday.  Please be patient at the rehearsals and realize that they may run long or they may be done early.  There is no way to predict how much time will be needed to make sure the dancers are ready and comfortable.  This time is set aside for the dancers and we will take the time that is needed for them.   Please be patient and know that we are doing what is best for the dancers.   Please clear your schedules for the entire rehearsal time.  This is a very important part of your child’s recital experience!

We will run rehearsal just like it will be at the recital.  Only “Dance Class Moms” will be allowed backstage during rehearsal.  Preschoolers through 1st graders will need to be checked in and out, just as they will for recital.  All other students (2nd grade and older), do not have to be checked in or out and will be free to leave the backstage area when they are done rehearsing, please arrange a meeting spot with your child for both rehearsal and recital.  Please make sure that you send a backpack or rolling case with your dancer that contains all costumes, shoes, tights and accessories. Make sure everything is clearly marked with their name.

Pictures and videos  may be taken during rehearsal.  This will not be allowed during recital.   Absolutely NO pictures or videos may be taken in the dressing areas!  You may take your dancers into the hallways (where no one is dressing) for pictures. 

 RECITAL (at SEP High School) – Saturday, June 10th at 1:00 & 6:00, Sunday, June 11th at 1:00 & 6.  Please check the website for your dancer’s recital days & times. If they are in more than one class, they may be in more than one recital, be sure to check the schedule for each of your child’s recital classes.  We do our best to ensure that as many of your routines as possible are in the same show.

Some routines involve dancers from several different classes, so some dancers will need to come to a different recital to perform that routine.  We apologize, there is really no way around this.  Recital is just one weekend a year.  Please clear your schedules for the entire weekend if necessary.

Please be at the SE Polk Auditorium 45 minutes before your recital time.  Please be on time, we start each show on time and the show will go on without you if you are not there!  Dancers will not be allowed back stage before the 45 minutes, so please do not arrive too early either.

There are to be no dancers in the backstage/dressing areas in between shows, we need time to reset for the new show!  You will be allowed back in 45 minutes before the show.

We will have “Dance Class Moms” that will be responsible for dressing and supervising the preschool through 6th grade dancers.  Only “Dance Class Moms” will be allowed in the dressing areas before, during, and after the shows.  No one else will be allowed, NO EXCEPTIONS!

 Make sure you put names in all shoes, tights, and on costumes!  Have all of your child’s costumes, shoes, tights, hairpieces, accessories, and other supplies all together in a bag.  Please do not send your child with a container that is too big for them to carry by themselves.   A rolling case works best.  Younger students should not bring make up in their bags.  We will have disposable applicators if their make up needs touched up.  Send extra safety pins for costumes, and bobby pins for headpieces.  No underwear is to be worn under costumes, no fingernail polish, no fake tattoos, and no gum!

Preschool – 1st grade dancers – You will need to check in your dancers at the designated area 45 minutes before the show.  Please make sure your child comes dressed in the costume for their first dance with their hair and make up already done.  Please take your child to the restroom before you check them in with the “Dance Class Moms”.   You will not be allowed to go to the dressing area with your dancer, so please make sure they can carry everything by themselves.  Please do not send clothes for them to change into after they are done performing, keep their street clothes with you and you can change them once they are picked up if you would like.  The changes between costumes is plenty for the dance class moms to handle, we don’t want to add in an extra change and extra clothes for them to keep track of.  The Preschool dancers will be checked out at intermission, as their routines will be done in the first half.  All others will be checked out at the end of recital.  No exceptions.

2nd Grade and older dancers – You will not need to check your dancers in or out.  Send your dancers to the dressing area 45 minutes before the show.  You will not be allowed to go to the dressing areas with your dancers, so please make sure they can carry everything by themselves.   Second grade and older dancers must remain backstage for the entire recital.  Once the recital is over, they will be free to leave.  Please make sure you have arranged a meeting place, as it will be very hectic and crowded! 

Hip Hop Only/Acro Only Dancers – There will be some recitals that you will only have hip hop, only acro, or both.

Hip Hop only (1st-3rd grade) – Your routine will be in the 1st half of the show.  You will check in when the recital starts (you will not need to be there 45 minutes before).  You will be allowed to leave after you have performed, IF hip hop is your only dance that show.

Hip Hop only (4th – 6th grade) – Your routine will be in the 2nd half of the show.  You will check in at intermission and you will be allowed to leave after you have performed, IF hip hop is your only dance that show.

Acro only –  Please check in 30 minutes after the show starts.  The acro routine will be right after intermission, and you will be allowed to leave as soon as your routine is over.

Other dances – If  for some reason you dance only in the first half of the show, you will come backstage 45 minutes before the show and you may leave at intermission.  If you dance only in the second half of the show, you will check in 30 minutes after the show starts, and may leave after the show.

But for the exceptions above…EVERYONE ELSE MUST REMAIN BACKSTAGE UNTIL THE SHOW IS OVER.   For no reason will your dancer be allowed to leave before the show is over.  Please don’t ask, the answer will be NO.   This is only one weekend out of the year, please clear your schedule so this is not a problem.

 There is to be no videotaping and no photography of any kind by the audience during the shows.  This includes phones, ipads, and non flash cameras.  It is disruptive to the dancers and the audience. You will be asked to leave if you are seen taking pictures or videotaping during the recital.  Please relay this information to the family/friends that will be attending. We do allow both videotaping and all types of photography during the dress rehearsals.

Dave Mattern will be taping all of the shows for you to purchase.  Order forms will be available at the recital.

 VOLUNTEERS – Please consider volunteering at one of our shows.  We need “Dance Class Moms”, “Daddy Patrol” and Ushers at all of the shows. You will still be able to watch your dancer perform on stage!  During the shows, please be considerate and respectful of all our volunteers.  They work very hard to make our show a success.   If you are interested in volunteering, please print a form off our web site and turn it in to Karla by April 17th.

 T-SHIRTS – We are selling recital t-shirts.  An order form will be put on our website the week of April 17th.  You may print off the order form and bring it in with payment.  If at all possible, please bring the form in with cash or check in an envelope and put it in the drop box.  This will help make it faster for you.  If you must pay with credit card, you will have to wait in line and Karla will need to invoice the t-shirts and then make the credit card payment on the system while you wait.  We should have sample sizes to try on the week of April 20th.   The deadline for orders is April 27th.  The t-shirts should arrive for pick up on picture day!

TIGHTS – We have tights in stock for purchase, please do not wait until the last minute to purchase your tights.  You will need to have the correct tights for pictures, rehearsals, and recitals.  Everyone must wear the same tights.  We are using capezio caramel footed tights for dance routines, and pink tights for Pointe.  Child size price is $14.78 and adults are $16.43.  If you need special shoes or tights, you will be told during costume fitting week.

RECITAL TICKETS/SEATING – We will be using different colored tickets for each show.  Each dancer will receive 8 tickets to their dancers show.   All of the seats will be general admission seating.  You will be able to pick up your tickets during picture weekend or anytime until the last week of dance.

Your account must be paid in full before you will be given your tickets.

The auditorium doors will open 30 minutes before each show, and you must have the correct color ticket to enter at that time.  We are asking that you do not arrive at the school more than 1 hour before the show starts.  It is not necessary to start a line any earlier, all of the seats in the auditorium are good seats.  We are asking that all ticket holders take a seat no later than 15 minutes before the show.  We will be opening the auditorium to those without tickets at 10 minutes before the show.

If you have a few more than 8 people who would like to come to the recital, they may enter the auditorium without a ticket after all of the guests with tickets have entered (approx. 10 minutes before the show).  There will be extra seats that they are welcome to take.  Just make sure that your guests understand that they will need to wait, and will need to take whatever seat is open.

SENIORS – You will receive VIP tickets.  Your guests will be allowed into a reserved area by presenting one of these tickets.  The number of tickets has not been determined yet.  Please let Karla know which show most of your guests would like to attend so that she can plan for the special seating.  Please do this as soon as possible!

The auditorium will be emptied after each performance, you will need to take all of your belongings.  We are asking that everyone be courteous and not save seats.  Of course it is acceptable to save a few seats for elderly grandparents, etc., it is NOT acceptable to bring blankets and coats and save an entire row.  The ushers will be enforcing this policy.

Please let Karla know ahead of time if you have a special seating need, such as a wheelchair. This takes some planning and is difficult to handle the day of. 

 The  doors will not open until 30 minutes before the show, so please plan accordingly.  We are busy setting up for the show and cannot let anyone in early.  There are tables and chairs in the lobby where elderly Grandparents may be more comfortable sitting until the doors open. 

 If your child is in more than one recital.  You will be given tickets to the show that we have the most available seats.  You may swap out those tickets for other shows if they are available.  Remember, on those nights your dancer just has acro, hip hop, or special choreography you may enter the auditorium without a ticket after all the ticketed guests have entered and find an empty seat.

 **PLEASE NOTE** – Your account must be paid in full before you will receive your costumes and recital tickets.  If your account is not paid in full by MAY 25th, your child will not be able to perform in the recital.   Please make a plan now to ensure that this does not happen.  Costumes are arriving daily, please pay your balance as soon as possible.  Any payment made after the May 25th, must be paid with cash or credit/debit card.  NO CHECKS will be accepted.  Check with Karla if you are not sure of your balance.

We welcome you to our 2017 show!  Your dancers have been working very hard to make this years’ recital a great success.  Thank you for your cooperation and enjoy the show!

 

 

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